Adding Sales to Suspense and Re-Including Previously Unreported Sales in a Period

Whilst reviewing your ingested sales in Curve, you may need to delay certain lines from being reported into your next Period/s until further notice. Or perhaps there are a bunch of previously unreported sales lines that you would like to easily proceed with calculating into your next Period. This is where our Suspense and Resolved Groups feature comes in.

Adding sales to Suspense Groups

A Suspense Group allows you to set aside sales lines that you do not wish to report in a Period, or at least set aside for now to report in the future instead. Once a sales line is in a Suspense Group, they will not be reported in a Period, even if you include their respective sales file in a Period.

Within either an individual sales file or the Sales DB page, you can use the usual search filters to find the exact sales lines you wish to send to a Suspense Group. You can either include selected sales lines only, or include all filtered sales lines.

When you click the Suspense button, you’ll be asked to either create a new Group or select an existing one. Groups allow you to organise your suspended sales in whatever way best suits your needs, and you can create as many Groups as you like. Each sales line can only belong to one Group at a time, but you can move sales lines between Groups whenever needed.

Managing your Groups

Once you have finished assigning your sales lines to Suspense Groups, you can then head to the Sales section > Groups page to manage this.

You can review which sales lines have been assigned to which Groups and also move the sales from a Suspense Group to a Resolved Group. Sales lines which are in a Resolved Group will still not be reported in a Period when you include their respective Sales Files in a Period. But, you will be able to include these Resolved Groups in a Period, allowing you to smoothly instruct Curve to report all sales lines which are within this one Resolved Group.

To do that, open up the Suspense Group, view the sales lines and select/filter the sales lines you wish to resolve. Once you hit the Resolve button, Curve will prompt you to create a new Resolved Group or assign those lines to an existing one. Once you go back to the Groups page, you will see that those lines have been moved across to that Resolved Group.

You can also send sales from a Resolved Group back to a Suspense Group if you need to, using the same process.

Including Resolved Groups in your Period setup

Now that your sales lines are in a Resolved Group, you can instruct Curve to report this group of sales lines. Simply go to your Period's setup page and include that Resolved Group in the setup page's Included Resolved Sales section - just like how you would include your sales files in a Period. Upon hitting Calculate, the sales lines from that Resolved Group will now calculated into a statement, as instructed by the setup of your Tracks, Release and Contracts.

In summary, the suspense status of a line impacts how a line can be reported into a statement in the following ways:

• A sales line which is not in a Suspense or Resolved Group will report into a statement if the Sales File of which that line is a part of will be included in a Period
• A sales line which is in a Suspense Group will never be reported into a Period, even if its respective Sales File is included in a Period. The lines with a Suspense status will be ignored.
• A sales line which is in a Resolved Group will only be reported if that Resolved Group is included in a Period. Whether a sales line and its respective sales file is included or not would not make a difference. Including the Resolved Group now becomes the trigger that decides whether those lines will be reported in a Period.