Creating a (CWR) Delivery ✪
The Deliveries tool allows you to send your publishing catalogue in structured and widely accepted formats to your collection societies or sub-publishers. The available formats are CWR, Catalogue Shipment, YouTube & MLC’s DQI.
This feature is available to Curve Pro clients only as part of the Deliveries add-on ✪
- CWR – Common Works Registration is a standard format developed by CISAC. It is used to share metadata of music works and is accepted by most collection societies around the world.
- Catalogue Shipment – A structured catalogue format used by Music Maestro.
- MLC’s DQI – The Data Quality Initiative by MLC allows you to reference your catalogue with the MLC database to address discrepancies and improve the quality of your data on the MLC database.
- YouTube - YouTube's default format to accept publishing catalogue.
Prior to creating a CWR delivery, make sure your CWR Setup is complete in the Delivery Settings area. Your Sending Party Name (your full publisher's name), Sending Party ID (a three letter ID code) & Sending IPI No (your main CAE/IPI number) are mandatory to be included in your CWR files.
There are two different ways of sending Deliveries on the Curve platform: manual Deliveries and Scheduled Deliveries. In this article we will explain how to make a manual delivery. If you'd like to learn more about Scheduled Deliveries, which are automated Deliveries that you can set up to automatically be sent out at regular intervals, you can read more about those here: Using Scheduled Deliveries to Automatically send Works to Partners
To get started with a manual delivery, go to Deliveries > Deliveries and start a new delivery by clicking the Create button at the top right of your screen.
Complete the Fields in the Overview Area of Your Delivery
- Name – Give the delivery a name for your reference.
- Delivery Partner – You will need to create a Delivery Partner in order to send a Delivery. On the Partner, we store information such as the Territories, Format and Type of Delivery you want to make. For more information on how to create Delivery Partners, click here.
Filter Which Works You Wish To Include in Your Delivery
Next, you can filter which Works to include in the delivery. There are a number of factors which you can filter your Works on with our smart filters:
Newly Approved, Updated and Manually Queued: This will include any Works that you have Approved since your last Delivery to this partner. It will also include any Works that have been 'Significantly Changed': any changes have been made to the Work Title, IP Chain (parties and shares) or the Controlled Territories on the Work. Finally, it also includes any Works that have been manually queued for that Delivery Partner. You can read more about manually queueing Works here: Using Work Statuses to set your Works up for Delivery
Manually Queued: Only Works that have been manually queued for this Delivery Partner will be included. Learn more about the process of Manually Queuing Works in our Work Statuses documentation.
Custom: You can create filters to pick up Works that meet certain criteria. For example, pick up all Works with a specific Catalogue Group, for a specific Composer or all Works created in the last 3 Months. Please note that only Approved Works will be picked up, all other Works are not included because they are either invalid or On Hold.
Specific Works: this filter allows you to include specific Works from your catalogue. You can add them by searching for them, or you can add them in bulk. Only Approved Works that are not On Hold will be included.
Once clicking the Save button of your Delivery, Curve will automatically add all the Approved (and not on Hold for that partner) Works that meet your filters:
Export or Deliver Your Delivery
Once you are satisfied with the created Delivery, you can either export the CWR file, or deliver directly. Hitting the Export button on the top right of your screen will export your CWR file for you to share with your partners. You can deliver to your partner directly from the Curve platform by clicking the Deliver button. The file will be delivered to the email or FTP that's specified on the Delivery Partner.
Import Your Acknowledgement Files
Once you have delivered your catalogue, your partner may provide you with an acknowledgement file. To import this ACK file, please head to the Acknowledgements page and hit the Create button at the top right of your screen.
- Name – Name the Acknowledgement for your own reference
- Partner – We will read the sending party from the header of the ACK file and link it to the relevant partner. If you have more than one partner for this society, you will be asked to specify which partner should be used.
- Delivery – Select the respective Delivery associated with this ACK file (optional)
The import will update the status of your works, and allows you to check if the registration of your Works was successful. The status will usually say “Accepted”, “Rejected” or "No Participation".
When Accepted and provided in the acknowledgement file, Curve will automatically populate your Works with work aliases.
When rejected, an update on why the delivery of this particular Work has failed will display. You can choose to update your Work’s metadata based on the feedback provided, and redeliver the previously rejected works. The best way to find all your rejected Works for a partner across different ACK files is by using the Delivery Statuses page. More information on this can be found here: Using the Work Statuses page to review and control your Work Registrations.
Alternatively, Acknowledgement files can be provided to you via FTP or SFTP, so you can direct Curve to automatically retrieve these straight from your society's database without any human interference.
You can read more about it here: Automatically Importing Ack Files via an FTP Integration ✪