Getting Started with Sending (CWR) Deliveries ✪

The Deliveries tool allows you to send your publishing catalogue in structured and widely accepted formats to your collection societies or sub-publishers. The most common and widely used format is CWR. But we also cover Catalogue Shipment, YouTube & MLC’s DQI formats.

• CWR – Common Works Registration is a standard format developed by CISAC. It is used to share metadata of music works and is accepted by most collection societies around the world. More information on how Curve translates your IP Chains into the CWR format, and tips on how to read this format, can be found here: The CWR Format on Curve
• Catalogue Shipment – A structured catalogue format used by Music Maestro.
• MLC’s DQI – The Data Quality Initiative by MLC allows you to reference your catalogue with the MLC database to address discrepancies and improve the quality of your data on the MLC database.
• YouTube - YouTube's default format to accept publishing catalogue.

Review your Delivery Settings

In the Delivery Settings Overview area, make sure you fill out your CWR Setup with your CWR Sending Party Name and ID in you are using CWR for your Deliveries. If you don't have one yet because you're new to sending CWRs, your society can set one up for you.

Also your Sending IPI No can be included here. Contrary to your society affiliations, where you may have different IPI numbers for each society, you would generally use just one Sending IPI No globally.

Create a Delivery Partner for each Society that you will send CWR deliveries to

you will need to create a Delivery Partner for each society that you wish to send deliveries to. Via this Delivery Partner, you can store delivery presets such as the delivery format, and where the delivery should be sent to. It also means you can now store a Delivery Status for this Partner against each Work, so you know exactly whether a Work has previously been delivered to this Partner, and whether it has been registered successfully.

For more information on how to create Delivery Partners, please visit: Setting up Your Society as a Delivery Partner To Deliver CWR

Please note there are specific considerations if you wish to send CWR deliveries to ICE or MusicMark: Setting Up Deliveries to ICE and MusicMark

Once a Work has been delivered to a Delivery Partner, the Work is given a Delivered status for this Partner. Once an Acknowledgement file is then returned by this partner, it will then update the status to say whether the registration has been Accepted or Rejected. It is therefore important that you have one Delivery Partner for each Society that you send deliveries to, so you can keep perfect track of the status of each Work with each society.

Review your Work Statuses

The status on a Work decide if a Work is ready to be sent or not. When a Work is incomplete, Curve will give it an Invalid status. If a Work matches all of our validations for delivery, the Work will be given a Valid status. Once a Work is Valid, you will be able to Approve this Work. Curve will only ever include Approved Works in your Deliveries.

In your Delivery Settings, you can enable the "Auto Approve Works" option. This would mean that as soon as a Work is Valid, Curve will automatically Approve it.

Create your Delivery

You are now ready to create a Delivery. To start, please go to Deliveries > Deliveries > Deliveries tab. You can create a new Delivery via the +Create button at the top right of your page.

First, please Name the delivery for your reference.

Then, select the Delivery Partner for which you are creating a new Delivery.

Next, you can Filter which Works to include in the delivery. There are a number of factors which you can filter your Works on with our smart filters:

• Newly Approved, Updated and Manually Queued - We generally recommend this option as a best practice. This will include any Works that you have Approved since your last Delivery to this partner. It will also include any Works that have been 'Significantly Changed': any changes have been made to the Work Title, IP Chain (parties and shares) or the Controlled Territories on the Work. Finally, it also includes any Works that have been manually queued by you for that Delivery Partner. You can read more about manually queueing Works here: Using Work Statuses to set your Works up for Delivery
• Manually Queued - Only Works that have been manually queued for this Delivery Partner will be included. These are Works where you have specifically selected to "Force a Delivery". Learn more about the process of Manually Queuing Works in our Work Statuses documentation.
• Custom - You can create filters to pick up Works that meet certain criteria. For example, pick up all Works with a specific Catalogue Group, for a specific Composer or all Works created in the last 3 Months. Please note that only Approved Works will be picked up, all other Works are not included because they are either invalid or On Hold.
• Specific Works - this filter allows you to include specific Works from your catalogue. You can add them by searching for them, or you can add them in bulk. Only Approved Works that are not On Hold will be included.

Once clicking the Save button of your Delivery, Curve will automatically add all the Approved (and not on Hold for that partner) Works that meet your filters. You can then review which Works are included in your Delivery.

Send your Delivery

Once you are satisfied with the created Delivery, you can either export the CWR file, or deliver directly. Hitting the Export button on the top right of your screen will export your CWR file for you to share with your partners. If you have set up your Delivery Partner to deliver via Email or FTP, You can deliver to your partner directly from the Curve platform by clicking the Deliver button. This would send the CWR file via email, or drop it on the FTP of the society respectively, after which the society will process this file and register your Works.

Alternatively, you can also have Curve automatically complete this step for you at your desired frequency. More information on this step can be found here: Using Scheduled Deliveries to Automatically send Works to Partners

As soon as you have delivered a Work to a society, you will notice that the Delivery Status of the Work for that Delivery Partner has updated to Delivered (D).

Import your Acknowledgement Files

Once you have delivered your catalogue, your society may provide you with an Acknowledgement file. This Acknowledgement (or ACK) file will include feedback such as which Works have been Accepted and are thus successfully registered, or which Works have been Rejected and will need to be reviewed and redelivered. If a Work is Accepted, the ACK will also tell you the Society Identifier that this society has assigned to this Work.

To import your ACK files, you can either

• Do so manually by heading to the Acknowledgements page and hit the Create button at the top right of your screen to upload your ACK files
• Most societies will provide their ACK files with you via an FTP. Curve can Automatically read this FTP and upload your new ACK files on a daily basis.

The import will update the status of your works, and allows you to check if the registration of your Works was successful. The status will usually say “Accepted”, meaning the Work has been successfully registered with the society; or “Rejected”, meaning the Work did not match the society's validations and thus needs to be adjusted and redelivered; or "No Participation" which means the society does not have the rights to collect royalties for this Work for you. When Accepted and provided in the acknowledgement file, Curve will automatically populate your Works with work aliases.

The updated status will also be stored on the Deliveries tab of your Work, so you can see exactly to which societies your Work has been delivered, and whether the Work was Accepted or Rejected by this society.

When rejected, an update on why the delivery of this particular Work has failed will display. You can choose to update your Work’s metadata based on the feedback provided, and redeliver the previously rejected works. The best way to find all your rejected Works for a partner across different ACK files is by using the Delivery Statuses page. Once you have reviewed these Works and wish to redeliver them, you can update their status to "Force Delivery" as to automatically include these Works in your next Delivery to this Partner. More information on this can be found here: Using the Work Statuses page to review and control your Work Registrations.

Alternatively, Acknowledgement files can be provided to you via FTP or SFTP, so you can direct Curve to automatically retrieve these straight from your society's database without any human interference. You can read more about it here: (Automatically) Importing Acknowledgement Files